Workflow

The type of change you make to an existing degree program determines the proposal workflow.

Change Type Final Approval Step
  • Add a degree type to an existing major (degree type must already by offered at OSU) (workflow diagram)
  • Change program requirements (workflow diagram coming soon)
  • Suspend/terminate a degree type (workflow diagram)
Faculty Senate Curriculum Council
  • Extend to Ecampus (workflow diagram)
  • Rename the major (It isn't possible to rename a degree type (e.g., Master of Science (MS) in Felines can't be renamed to Master of Felines (MF)).
  • Suspend the program
OSU Provost Designee 
(workflow diagrams coming soon)
  • Terminate the program
OSU Board of Trustees 
(workflow diagram coming soon)
  • Add a new location (not Ecampus)
    (New locations are OSU Cascades and any other locations with face-to-face instruction. This also applies to hybrid programs with 51% or more face-to-face instruction delivery in a location more than 40 miles from the site it is currently offered. Fully online programs offered via Ecampus and satellite locations (e.g., Portland facility) that offer hybrid courses are excluded).
Higher Education Coordinating Commission (HECC) 
(workflow diagram coming soon)

This is not a comprehensive list of changes.  CIM will track the changes you make in your proposal and will submit your proposal to the proper workflow.  If you make several changes in your proposal, the change that requires the highest level of approval will determine the workflow.

To help you track when your proposal may be reviewed, consult the meeting dates for the OSU Faculty Senate, OSU Board of Trustees, Statewide Provosts Council, and Higher Education Coordinating Commission.

Required Information

See the table below for the information that is required for various changes to existing degree programs.  Below the table is a description of each type of information.

Change Type Early Alert Program Details Liaisons External Letters of Support Budget Tables Org Chart
Add a degree type to an existing major No Yes Yes No No No
Change program requirements No Yes Yes No No No

Suspend/terminate a degree type

No Yes Yes Yes No No

Extend to Ecampus

No Yes No No No No
Rename the major No Yes Yes Yes Yes No

Suspend the program

No Yes Yes Yes Yes No

Terminate the program

No Yes Yes Yes Yes Yes

Add a new location (not Ecampus)

Yes Yes Yes Yes Yes No
All other changes No Yes Yes No No No
  • Early Alert form: submit this form before you begin filling out the program proposal.
  • Liaisons:
    • At least three
      • A minimum of two Academic Liaisons must be from outside the college associated with the Originating Academic Unit.

      • The remaining liaisons can be from within the college but must be outside the Originating Academic Unit.

    • If extending a program to Ecampus, in CIM, select "::Liaison not required" in the Liaisons field.
  • Program details:
    • The CIM forms are dynamic.  Depending on the change type you select, only certain questions will appear in the form.  This way you don't have to fill out fields that don't apply.
    • In the CPS, proposals required several attachments. The program proposal form in CIM has fields that cover almost all of the content formerly in those attachments. In addition, approval by department and college leadership have been incorporated into the workflow so the transmittal sheet is no longer needed.  Finally, the library evaluation and space/facilities evaluation have been incorporated into the CIM workflow so you no longer need to contact those departments to initiate their review.
  • External letter of support: at least one letter of support from contacts external to OSU.
  • Budget tables: (Budget Preparation InstructionsOSU Internal Budget Worksheet Form).  Contact the Business Center assigned to your academic unit for assistance in completing the budget tables and narrative.
  • Organization Chart

Proposal questions? Contact APA's Curriculum Coordinators.

Curriculum Proposal Software

  • CIM for Programs login

    For creating new programs (majors/degrees, certificates, options, and minors) and editing existing programs.

  • CPS Archive

    For viewing proposals submitted prior to November 16, 2019.
    Please note page loading time can take a few seconds.
    Archive directions

How do I learn to use CIM?

Check CIM Support Materials and Proposal FAQs for quick starts, videos, and tips. Contact [email protected] to arrange for an individual or a group training.