eSET Login Information

How do I log into eSET?

To access eSET, use this link and enter your ONID username and password.

Please note that eSET works best with Firefox or Chrome and with pop-up windows enabled.

Evaluation Permissions

How do departments and department administrators get permission to access eSET reports?

If a Department Head, Director, or Dean would like eSET access for themselves or an administrative assistant, then the Department Head/Dean must send a request to the Office of Academic Programs and Assessment (Tam Belknap) with the following information for each person:

  • Name
  • Position title
  • OSU ID number
  • OSU email address

In order to preserve confidentiality, the Office of Academic Programs and Assessment requests that access to eSET reports be limited to non-student, permanent employees who normally have access to sensitive information.

If someone who has access to eSET reports leaves the department or changes roles, please inform APA so unit-level permissions can be removed.

Who has access to eSET reports?

Department Chairs, Program Directors, and Deans have access to quantitative information and signed student comments for the programs and faculty they supervise.

Select administrative personnel who work in university departments, colleges, campuses, and Academic Affairs may have access. These accounts are created specifically for each individual and reflect their role and need for evaluation information.

Instructors have access to their own quantitative and qualitative results. Only instructors see comments or responses to open-ended questions unless students “sign” their comments, in which case Department Chairs and Deans can also see the comments.

The Office of Academic Programs and Assessment stresses that everyone follow confidentiality protocols, per the Faculty Senate regulations.

How does a department access reports?

To access eSET, use this link and enter your ONID username and password.

You can obtain departmental summary reports by selecting “Rollup Reports” or individual course reports by selecting the “Report Browser” link. See "How do I run eSET reports" for more information.

Questions in eSET

What are the standard University questions for eSET?

The standard questions can be found on the Standard University Questions page.

Can a unit add additional questions?

Yes. Some colleges and departments add additional questions to the courses taught in their area. Please contact APA to pursue this option. Additionally, the Baccalaureate Core Committee occasionally adds questions to Bacc Core courses.

Courses and Instructors Included in eSET

What determines which courses are evaluated in eSET?

eSET reflects course information uploaded from Banner at the end of week 7. Each course is designated by the CRN (Course Record Number), and further divided by instructors or teaching assistants who have been assigned 2% or more of responsibility for the course in Banner. Once courses have been uploaded from Banner into the eSET system, they can not be changed.

Which courses are not evaluated in eSET?

All OSU credit classes are included in eSET except:

  • Courses with fewer than 6 students, per the Faculty Senate (2012)
  • INTO IEP courses
  • 700 level Pharmacy courses
  • Certain Veterinary Medicine courses
  • Certain blanket courses (those whose numbers start with 401-410, 501-510, 601-610, 701-710, and 801-810)

In courses with two or more instructors, who is being evaluated?

In a course with multiple instructors, only those with at least 2% responsibility for the class in Banner will be evaluated by students. The Banner deadline for instructor changes is week 7.

Otherwise, if a course with multiple instructors is set up under only one faculty member's name, then only that faculty member will be evaluated.

How do teaching assistants get evaluated through eSET?

Teaching assistants are evaluated only if they are assigned a minimum of 2% responsibility for the class in Banner. The Banner deadline for instructor changes is week 7.

Otherwise, if a class is set up under just the faculty member's name, then only the faculty member will be evaluated.

Evaluation Results and Reports

When are reports available?

After the grading period closes, instructors receive an email notifying them that reports are available. Visit the eSET calendar to find out when evaluation results are available.

Which questions are not included in the department-level reports?

The department/administrative reports do not include:

  • Unsigned comments
  • Instructor added questions

How are reports obtained when there are multiple instructors?

Each instructor only has access to their individual reports when evaluated. Any course or unit-specific questions must be added to each instructor’s evaluation.

Instructors are evaluated only if they are assigned a minimum of 2% responsibility for the class in Banner. The Banner deadline for instructor changes is week 7.

For reports on multiple instructors, a departmental administrator can compile a report for the class as a whole. They can do this by going into eSET and selecting the relevant courses and sections and exporting as an Excel file or as PDFs. These can then be sent to the listed instructors of record. Per University policy, instructors will not see the comments for the other instructor(s) (unless the comment is signed) or responses to open-ended questions.

How are reports obtained for teaching assistants?

When assigned class responsibility, teaching assistants access their individual reports as instructors.

TAs are evaluated only if they are assigned a minimum of 2% responsibility for the class in Banner. The Banner deadline for instructor changes is week 7.

For reports on multiple TAs teaching the same class, a departmental administrator can compile a report. They can do this by going into eSET and selecting the relevant courses and sections and exporting as an Excel file or as PDFs. These can then be sent to the listed instructor of record. Per University policy, the instructor will not see the student comments on the TA's evaluation (unless the comment is signed) or responses to open-ended questions.

How do I run eSET reports?

APA is updating the instructions. Please check back soon.

How are older reports accessed?

All evaluation data collected after 2012 is available through the eSET on-line system. For data/reports prior to 2012, please contact Tam Belknap. Most pre-2012 data is available only as a PDF.

How is the median calculated?

The median is the value on the score scale that separates the top half of the group from the bottom half. OSU uses a calculation that assumes that multiple values within a range are distributed evenly over the range.

A calculation of this type results in a more complete set of values. (The traditional computation of median might result in values of 5.0, 5.5, 6.0. The OSU calculation results in values 5.0, 5.1, 5.2, and so on to 6.0). This calculation has been used for OSU student evaluations since 2004.

How do I track the percentage of students who are responding during the eSET evaluation period?

Department heads, school heads, and administrators can track response rates as the evaluation period progresses. The response rate is available either on the home/dashboard page or through a Status Tracking Report.

Technical Issues

Who receives emails about eSET?

Instructors are notified when they can add questions to their course and are reminded when the period is about to close. Instructors are also notified when reports are available.

Students are notified when evaluations are open, are reminded during the evaluation period, and are notified when evaluations have closed.

Administrators are not sent eSET notification emails. See the eSET calendar for dates.

I get a blank page when I go into eSET. What is wrong?

This message generally appears because of browser issues. For example pop-ups need to be enabled on your browser or you may need to clear the browser's cache. Alternately you may need to try a new browser (Firefox and Chrome work best). Visit our Resolving Technical Problems page for information on other technical issues.

Where should I go for information about technical issues?

Visit our Resolving Technical Problems page for information on technical issues.

When logging in to access department reports, I get this message: "This page is not enabled for current user roles." What does it mean?

Your ONID is not fully linked to eSET. Please contact Tam Belknap for assistance.