eSET Login Information

How do I log into eSET?

To access eSET, use this link and enter your ONID username and password.

You also can access eSET through myOSU.

  • Enter your ONID username and password
  • Go to the Faculty/Advisor tab
  • Click on "Instructor Access to Student Evaluation of Teaching" under the Faculty toolkit section.

Please note that eSET works best with Firefox or Chrome and with pop-up windows enabled.

Questions in eSET

What are the standard University questions for eSET?

The standard questions can be found on the Standard University Questions page.

Are additional questions added?

Yes. The Baccalaureate Core Committee occasionally adds questions to Bacc Core courses. In addition, some colleges and departments add additional questions.

Instructor Added Questions

Are additional questions required?

No. Additional questions are optional.

How do I add additional questions to eSET?

  1. Log in to to eSET
  2. Your homepage “My Courses” will appear.  It lists the evaluated courses you’ve taught—excluding the current term.
  3. Click on the Menu button located at the top right of the page. 
  4. Click on My Questions located at the upper left of the page. It takes a bit to populate, so don’t worry if a few seconds pass and nothing happens.
  5. Select the current term.

You may now add your questions.

You may “Take a Tour” (right-side button) if you would like an overview of the process.

When can questions be added?

See the eSET calendar to view deadlines for the current term.

In addition, instructors will receive an email after the seventh week of the term notifying them of the opportunity to add additional questions.

Can I add questions after the deadline?

No. New questions cannot be added after the deadline has passed. See the eSET calendar to view deadlines for the current term.

Can I add questions for my Summer term courses?

No. Summer term contains multiple sessions and this format does not allow for instructor added questions.

For crosslisted or slash courses, do I enter questions for each CRN?

Yes. You must enter additional questions for each CRN separately.

Can the Likert scale be changed for instructor added questions?

Yes. If the default Likert scale does not suit your needs, you may choose a different one.  However, you must use the same scale for all instructor added questions, except for open-ended questions.

A previous term pops up when I log in. How do I get to the current term to enter new questions?

  1. When you log in to eSET, your homepage “My Courses” will appear.  It lists the evaluated courses you’ve taught—excluding the current term.
  2. Click on the Menu button located at the top right of the page. 
  3. Click on My Questions located at the upper left of the page. It takes a bit to populate, so don’t worry if a few seconds pass and nothing happens.
  4. Select the current term.

While adding questions I received the error message: "There was an error retrieving data from the server. You may be logged out of the system." What does this mean?

This error message may appear if your questions have more than 500 characters, or if they have an abbreviation of more than 100 characters. Try editing your questions to see if that resolves the problem. In addition, each question must be entered separately.

Do I need to re-add my questions every term?

No.  Questions entered the previous term for a specific instructor and course should roll to the next term for that specific instructor and course.

Courses and Instructors Included in eSET

Which courses are not evaluated in eSET?

All OSU credit classes are included in eSET except:

  • Courses with fewer than 6 students, per the Faculty Senate (2012)
  • INTO IEP courses
  • 700 level Pharmacy courses
  • Certain Veterinary Medicine courses
  • Certain blanket courses (those whose numbers start with 401-410, 501-510, 601-610, 701-710, and 801-810)

In courses with two or more instructors, who is being evaluated?

In a course with multiple instructors, only those with at least 2% responsibility for the class in Banner will be evaluated by students.  The Banner deadline for instructor changes is week 7.

Otherwise, if a course with multiple instructors is set up under only one faculty member's name, then only that faculty member will be evaluated.

How do teaching assistants get evaluated through eSET?

Teaching assistants are evaluated only if they are assigned a minimum of 2% responsibility for the class in Banner. The Banner deadline for instructor changes is week 7.

Otherwise, if a class is set up under just the faculty member's name, then only the faculty member will be evaluated.

Evaluation Results and Reports

When are reports available?

After the grading period closes, instructors receive an email nofifying them that reports are available. Visit the eSET calendar to find out when evaluation results are available.

Reports from previous terms are always available.

How does a department access reports?

To access eSET, use this link and enter your ONID username and password.

You also can access eSET through myOSU.

  • Enter your ONID username and password
  • Go to the Faculty/Advisor tab
  • Click on "Instructor Access to Student Evaluation of Teaching" under the Faculty toolkit section.

You can obtain departmental summary reports by selecting “Rollup Reports” or individual course reports by selecting the “Report Browser” link.

    How do instructors access reports?

    To access eSET, use this link and enter your ONID username and password.

    You also can access eSET through myOSU.

    • Enter your ONID username and password
    • Go to the Faculty/Advisor tab
    • Click on "Instructor Access to Student Evaluation of Teaching" under the Faculty toolkit section.

    Who has access to eSET reports?

    Department Chairs, Program Directors, and Deans have access to quantitative information and signed student comments for the programs and faculty they supervise.

    Select administrative personnel who work in university departments, colleges, campuses, and Academic Affairs may have access. These accounts are created specifically for each individual and reflect their role and need for evaluation information.

    Instructors have access to their own quantitative and qualitative results. Only instructors see comments or responses to open-ended questions unless students “sign” their comments, in which case Department Chairs and Deans can also see the comments.

    The Office of Academic Programs and Assessment stresses that everyone follow confidentiality protocols, per the Faculty Senate regulations.

    How are reports obtained when there are multiple instructors?

    Each instructor only has access to their individual reports when evaluated. Any course or unit-specific questions must be added to each instructor’s evaluation.

    Instructors are evaluated only if they are assigned a minimum of 2% responsibility for the class in Banner. The Banner deadline for instructor changes is week 7.

    For reports on multiple instructors, a departmental administrator can compile a report for the class as a whole. They can do this by going into eSET and selecting the relevant courses and sections and exporting as an Excel file or as PDFs. These can then be sent to the listed instructors of record. Per University policy, instructors will not see the comments for the other instructor(s) (unless the comment is signed) or responses to open-ended questions.

    How are reports obtained for teaching assistants?

    When assigned class responsibility, teaching assistants access their individual reports as instructors.

    TAs are evaluated only if they are assigned a minimum of 2% responsibility for the class in Banner. The Banner deadline for instructor changes is week 7.

    For reports on multiple TAs teaching the same class, a departmental administrator can compile a report. They can do this by going into eSET and selecting the relevant courses and sections and exporting as an Excel file or as PDFs. These can then be sent to the listed instructor of record. Per University policy, the instructor will not see the student comments on the TA's evaluation (unless the comment is signed) or responses to open-ended questions.

    Do I get a report if there are fewer than 6 students in my course?

    In 2012 the Faculty Senate approved the following:

    Evaluations will NOT be collected for courses with fewer than 6 students.

    If you have cross listed/slash courses with fewer than 6 students, those evaluations will be collected and combined with the other cross listings for the course.

    Can I run reports on just the additional questions?

    No. All questions are downloaded together (administrators will not receive open-ended/qualitative questions or comments). If you export the report as an Excel spreadsheet you can more easily sort out questions.

    Which questions are not included in the department-level reports?

    The department reports do not include:

    • Unsigned comments
    • Instructor added questions

    How do I run eSET reports?

    APA is updating the instructions. Please check back soon.

    How is the median calculated?

    The median is the value on the score scale that separates the top half of the group from the bottom half. OSU uses a calculation that assumes that multiple values within a range are distributed evenly over the range.

    A calculation of this type results in a more complete set of values. (The traditional computation of median might result in values of 5.0, 5.5, 6.0. The OSU calculation results in values 5.0, 5.1, 5.2, and so on to 6.0). This calculation has been used for OSU student evaluations since 2004.

    Visibility of Student Grades

    Can students see their grades during the eSET evaluation period?

    Uploaded student grades are recorded with the Registrar’s Office nightly. Thus, if you enter final grades for your class before the eSET evaluation period is closed, students may see their grades.

    If you are concerned about students viewing their grades before they complete the eSET, do not enter your grades until after evaluations are closed (see the eSET calendar for dates).

    If you use Canvas to record assignment grades, students may also see final grades if grade totals are enabled. For instructions about turning off student grade totals in Canvas, see the FAQ "How do I turn off totals in the student grade summary in Canvas?"

    How do I turn off totals in the student grade summary in Canvas?

    If you are using Canvas and you do not want students to see their final grade prior to the eSET evaluation period, you have the option to hide the grade totals for your Canvas course.

    To turn off grade totals in Canvas:

    • Click the "Settings" link for your Canvas course
    • Click the "Course Details" tab
    • Click on "More Options"
    • Check the box next to “Hide totals in student grades summary”
    • Click the "Update Course Details" button

    If you have questions about this feature in Canvas, or if you have other Canvas questions, email Canvas@oregonstate.edu

    Is the eSET evaluation period open during finals week?

    The eSET evaluation period is not open during finals week due to the scheduling needs of graduation pre-clearance. Final grades posted prior to the close of the eSET evaluation period may be visible to students. See the eSET calendar for dates.

    Student Reminders

    Do instructors need to send out a reminder to students for eSET completion?

    No. Automated emails are sent to all currently enrolled OSU students announcing when eSET is available for completion (refer to the calendar for specific dates). The email provides instructions, a timeline for completion, and contact information. Additional emails are sent to remind students to complete their evaluations.

    When are students notified to evaluate short courses?

    If a course ends before the end of the term, students enrolled in the course will not receive a course evaluation email until the end of the term along with their other courses.

    Summer term is different so students receive the course evaluation email when the course ends.

    Technical Issues

    I get a blank page when I go into eSET. What is wrong?

    This message generally appears because of browser issues. For example pop-ups need to be enabled on your browser or you may need to clear the browser's cache. Alternately you may need to try a new browser (Firefox and Chrome work best). Visit our Resolving Technical Problems page for information on other technical issues.

    Where should I go for information about technical issues?

    Visit our Resolving Technical Problems page for information on technical issues.